The Easiest Way To Get Paid On Time Every Month (A Review of Skeddle)

Skeddle is an app that is breaking new ground for piano teachers!  It’s making it easier than ever before to get paid on time and charging less for it than any other service out there.

Although I’m a strong advocate for automating the business aspects of teaching, I only recently switched to automatic payments.  I just wasn’t willing to pay the enormous fees required by most services: usually 3-5 percent!

That’s why I was so excited to find Skeddle.  Thanks to Skeddle all my students are signed up for automatic payments every month, and I only pay 1% plus $0.30 per transaction.  If you research other services, this is by far the lowest fee out there!

***Affiliate Disclaimer: I have been very happy with Skeddle, but only want you to use it if it’s right for you.  If you decide to try it, I do get a small commission if you click on one of my links and use Skeddle. This blog does take money to run, so any help is appreciated 🙂 ***

 

Introducing Skeddle

Skeddle is a simple yet powerful app that automatically collects payments from students each month.  The best part is that it is extremely simple to use and has low fees. (Sorry to be redundant! 🙂 )

In addition to collecting payments, Skeddle sends invoices each month, tracks how much I earn, and organizes my clients.  And it’s incredibly easy to add new students; I add new students in our very first meeting together.

In a nutshell, Skeddle is like Venmo, but it automatically processes payments each month, sends out monthly invoices, and tracks how much I earn.  After I’ve created an account and invited students to join, I literally don’t have to do anything.

If you’d like to jump to the best and worst things about Skeddle, click here.  Or you can read how Skeddle charges such low fees.  Otherwise, you can read about my experience using it below.

 

My Experience Using Skeddle

Creating A Skeddle Account

In September, I decided to try Skeddle with my studio.  The first thing I did was create an account.  The ENTIRE process is literally as follows:

After downloading the app, I…

  1. entered my name, email, and password
  2. set a default invoice amount
  3. gave access to my contacts (so I could invite my students)
  4. added a bank using my debit card (so I could get paid)

 

That’s it!  The whole process takes less than five minutes!

 

Inviting My Students To Use Skeddle

Next I needed to invite my students.  You can send an invite with a text or email, but I invited my clients via text since their phone numbers were already in my phone.  And I had already sent an email explaining why I was switching to automatic payments.  After clicking “Invite”, I selected my clients.

At this point I was able to specify the invoice amount on each client.  (I set a default amount when signing up, but I had to make a few adjustments for families with more than one student or who pay more for advanced lessons.)  This was all very quick and easy!

 

I then clicked “Send” and Skeddle’s text template popped up (shown below).  However, I changed the text to reference the email I had sent previously.

I also found that Skeddle has a “Pending” tab in the Clients section.  This shows which students are still in the process of signing up (and may need a reminder 🙂 ).

 

As a side note, the process is also very easy for students (they don’t even have to download the app).  Watch the video below to see the student’s experience after you send a text/email:

 

What A Skeddle Studio Looks Like

Now that my account is set up, Skeddle automatically sends a reminder invoice to each client five days before the next month begins.  Then on the first day of each month, Skeddle automatically collects payments from students.

For students who elect to use credit cards, their payments arrive in the my bank account in 2-3 business days.  All other payments arrive in 5-8 business days.  Regardless of how students pay, the processing fee for the teacher is always 1% plus $0.30 per transaction.

 

How does Skeddle charge such low fees?

The reason some services charge such high fees is because of credit card processing fees.

Skeddle charges a low flat rate to the teacher (1% and $0.30 per transaction) and passes the credit card fee to the student (but ONLY IF they choose to use a credit card).  Most of my students pay no fee at all because they set up payments directly from their banks.  However, I have some students who still use a credit card.

Unfortunately, most other services charge the teacher a flat rate (e.g. PayPal charges 2.9% plus $0.30 per transaction), regardless of whether the student uses bank routing number (free or nearly free to process) or a credit card (expensive to process).

The great thing about Skeddle is that the teacher gets a low rate and students have no fee at all, unless they choose to use a credit card.

 

Adding New Students and Removing Old Ones

I’ve had some new students begin lessons since I set up Skeddle and this part was magical!

After we had set a lesson time in our first meeting together, I opened the app and sent an invite to their phone number.  It took less than 30 seconds and they had an invite to my account before they left my studio.

Fortunately, I haven’t had any students stop taking lessons since I signed up.  But when I click on a client in the app there is an option to “Pause Billing” or to “Delete [John Doe]”.

 

The Best Things About Skeddle

Skeddle has a remarkable support team.  In order to gain information to write this article, I emailed the support team scores of times with questions, comments, and concerns.  They have even made improvements to the app following some of my suggestions.  (Try to get PayPal to do that!)

It has unheard of low fees.  I’ve talked about this a lot already, but this is one of my favorites. 🙂

It has a beautiful user interface and is extremely simple and easy to use.  Or in other words, it will actually save you time!

It automatically invoices and collects payments every month!

Adding new students is as simple as sending a text.

It keeps track of how much I earn each month.

Skeddle organizes my clients.  I can easily view a client’s payment history and the “Pending” tab helps me to know which students aren’t yet connected to my account.

 

The Worst Things About Skeddle

It takes more time to receive money sent via ACH payments (5-8 business days).  This was the hardest adjustment for me.

At first, some of my students were apprehensive about using an “app” they hadn’t heard of to pay for lessons.  (In actuality, students never have to download the app to send payments.)  Skeddle uses Stripe to process its payments

It doesn’t have any sort of integration currently with My Music Staff, Music Teacher’s Helper, or other studio management software.  (This doesn’t bother me at all because I don’t use these anymore, but I know a lot of teachers do.)

None of my students seem to remember the name for Skeddle.  My wife overheard a couple of parents talking about it… one referred to it as “Skittle” :).  According to the FAQ on their website, Skeddle is a play off of the word “schedule”.

 

Getting Started With Skeddle

All you have to do is download the app, and it will walk you through the steps I mentioned above.  I hope you’ve found this article helpful.  If you have any questions, feel free to comment below!

4 Comments

  1. This is a very useful article. I appreciate that you explained the good and bad of using Skeddle. This seems almost like a no-brainer to use for processing student payments, especially because you explained how to do it all in a very simple and clear manner. Well done, Kyle! Thanks for sharing.

  2. I am with you, Kyle, the 5-8 day delay bothers me. I understand now how/why their fees are so low, they are making money on our money for 5-8 days every month. But – it is easier and very convenient for us. My question for you is, have you noticed over the past few months, is it closer to 5 or closer to 8 days before they pay you? Thanks!

    • Thanks for the great question, Andrea! I have noticed payments usually clear closer to 8 days, unfortunately. It was unpleasant at first, because I knew the money was being withdrawn on the 1st. However, after experiencing months without worrying about collecting payments from students during the lesson, it doesn’t bother me anymore 🙂

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